Privacy Policy

Clothes To Kids, Inc.
Effective Date: January 1, 2025
Last Updated: September 23, 2025

Introduction

Clothes To Kids, Inc. ("we," "us," "our," or "the Organization") is committed to protecting the privacy and personal information of our donors, volunteers, website visitors, families we serve, and all individuals who interact with our organization. This Privacy Policy explains how we collect, use, protect, and share personal information in connection with our mission to provide new and quality used clothing to low-income or in-crisis school-age children in the Greater Tampa Bay area, free of charge.

About Clothes To Kids, Inc.

Clothes To Kids, Inc. is a 501(c)(3) nonprofit organization (EIN: 14-1849798) serving the Greater Tampa Bay community since 2003. We operate three store locations:

  • Clearwater Store: 1059 North Hercules Avenue, Clearwater, FL 33765

  • St. Petersburg Store: 2168 34th Street South, St. Petersburg, FL 33711

  • Tampa Store: 5011-H West Hillsborough Avenue, Tampa, FL 33634

Contact Information:

Information We Collect

Personal Information Provided Directly

We may collect the following types of personal information that you provide to us:

From Donors:

  • Name, address, email address, phone number

  • Payment information (processed securely through third-party payment processors)

  • Donation history and preferences

  • Communication preferences

From Volunteers:

  • Name, contact information, availability

  • Background check information (when required)

  • Skills and interests information

  • Emergency contact information

From Families We Serve:

  • Child's name, age, and clothing sizes

  • Family contact information

  • Referral source information

  • Income verification (when required)

From Website Visitors:

  • Contact information submitted through forms

  • Newsletter subscription information

  • Event registration details

Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address and browser information

  • Pages visited and time spent on our website

  • Referring website information

  • Device and operating system information

  • Cookies and similar tracking technologies

How We Use Your Information

We use the personal information we collect for the following purposes:

Program Services:

  • Providing free clothing to eligible children and families

  • Coordinating volunteer activities and opportunities

  • Managing donations and donor relationships

  • Operating our stores and programs

Communications:

  • Sending donation receipts and tax documentation

  • Providing program updates and newsletters

  • Communicating about volunteer opportunities and events

  • Responding to inquiries and requests

Administrative Purposes:

  • Maintaining accurate records for reporting requirements

  • Ensuring compliance with legal and regulatory obligations

  • Improving our services and programs

  • Website functionality and security

Fundraising and Development:

  • Processing donations and managing donor relationships

  • Planning and promoting fundraising events

  • Grant reporting and compliance

Legal Basis for Processing (GDPR)

For individuals in the European Union, we process personal information based on:

  • Consent: When you voluntarily provide information or consent to communications

  • Legitimate Interest: For our charitable mission and operational needs

  • Legal Obligation: For tax reporting and regulatory compliance requirements

Information Sharing and Disclosure

We do not sell, rent, or trade personal information. We may share information in the following limited circumstances:

Service Providers:

  • Payment processors for donation transactions

  • Email marketing platforms for communications

  • Database management and technical support providers

  • Background check services for volunteers

Legal Requirements:

  • When required by law, court order, or government request

  • To protect our rights, property, or safety

  • In connection with legal proceedings

With Consent:

  • When you explicitly authorize us to share information

  • For co-sponsored events or programs (with advance notice)

All third-party service providers are contractually required to protect your information and use it only for the purposes we specify.

Data Security

We implement appropriate technical, administrative, and physical safeguards to protect personal information, including:

  • Secure data transmission using SSL encryption

  • Limited access to personal information on a need-to-know basis

  • Regular security assessments and updates

  • Secure storage of physical and electronic records

  • Staff training on privacy and security practices

Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy:

  • Donor Information: Maintained for relationship management and tax compliance (typically 7 years)

  • Volunteer Information: Retained during active volunteer period and as required by law

  • Family/Client Information: Maintained to track services provided and program effectiveness

  • Website Data: Retained according to technical and legal requirements

Your Rights and Choices

Depending on your location and applicable laws, you may have the following rights:

Access and Updates:

  • Request information about what personal data we hold about you

  • Request corrections to inaccurate or incomplete information

  • Update your contact preferences

Communication Preferences:

  • Unsubscribe from email communications using the link in our emails

  • Contact us to opt-out of mailings or phone communications

  • Modify your communication preferences

Data Rights (where applicable):

  • Request deletion of your personal information (subject to legal requirements)

  • Request portability of your data

  • Withdraw consent where processing is based on consent

To exercise these rights, please contact us at inspire@clothestokids.org or (727) 441-5050.

Cookies and Website Technologies

Our website uses cookies and similar technologies to:

  • Enable website functionality and security

  • Remember your preferences and settings

  • Analyze website usage through Google Analytics

  • Provide social media integration

You can manage cookie preferences through your browser settings. Note that disabling certain cookies may affect website functionality.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of external sites. We encourage you to review the privacy policies of any third-party websites you visit.

Children's Privacy

Our services are intended for families with school-age children, but we do not knowingly collect personal information directly from children under 13 without parental consent. If you believe we have inadvertently collected information from a child under 13, please contact us immediately.

California Privacy Rights (CCPA/CPRA)

California residents have additional rights under the California Consumer Privacy Act:

  • Right to know what personal information we collect and how it's used

  • Right to delete personal information (subject to exceptions)

  • Right to opt-out of the sale of personal information (we do not sell personal information)

  • Right to non-discrimination for exercising privacy rights

Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will post the updated policy on our website and indicate the effective date. For material changes, we may provide additional notice through email or other communications.

Florida Charitable Solicitation Disclosure

A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE FLORIDA DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE 1-800-HELP-FLA (1-800-435-7352) OR BY VISITING www.FloridaConsumerHelp.com. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE.

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Clothes To Kids, Inc.
1059 North Hercules Avenue
Clearwater, FL 33765
Phone: (727) 441-5050
Email: inspire@clothestokids.org

For privacy-specific inquiries, please include "Privacy Policy" in the subject line of your email.